Information for the MIAMA Membership

  • Home
    Home This is where you can find all the blog posts throughout the site.
  • Categories
    Categories Displays a list of categories from this blog.
  • Bloggers
    Bloggers Search for your favorite blogger from this site.
  • Login
    Login Login form
Recent blog posts
Posted by on in Uncategorized

Hello MIAMA members!

My name is Steve Mateski with Hillphoenix, Inc. Hillphoenix is a new member of MIAMA and I'd to introduce our company and its Advansor CO2 Transcritical technology to the MIAMA members.

Hillphoenix is the largest operating division within Dover Corporation. Dover is a diversified global manufacturer with annual revenues of $8 billion. Hillphoenix is the largest manufacturer of supermarket refrigeration in the world. We also specialize in CO2 transcritical manufacturing with the Advansor brand and have nearly 1,000 CO2 transcritical applications worldwide.

Hillphoenix has brought this CO2 expertise to the Ice Arena industry and will be designing and manufacturing the refrigeration plant for the first U.S. transcritical CO2 direct system in Anchorage, AK in the fall of 2014. The Hillphoenix direct transcritical CO2 system is a great alternative to synthetic refrigerants and ammonia as it's a non-flammable, non-toxic natural class A1 refrigerant. With the direct CO2 floor system, arena's can gain excellent heat transfer, much lower pump power and large amounts of high grade heat as well as non-regulation due to CO2's natural state.

Please contact me if you are interested to learn more.

Thank you!

Steve Mateski

2415 Holly Lane N.

Plymouth, MN 55447


This email address is being protected from spambots. You need JavaScript enabled to view it.


Posted by on in Uncategorized

RJM Construction

New Member in 2014

In March, RJM Construction joined MIAMA as a vendor member. As a general contractor with more than 17 years of experience in ice arenas, the RJM team has assisted with the budgeting, planning and construction of more than 20 ice arena and locker room projects, including facilities used by the NHL. We understand the specific needs of the end users and help guide clients in making effective building infrastructure, systems and material choices.

The connection of MIAMA and RJM will provide RJM a better understanding of client needs, and MIAMA members a reliable construction resource.

RJM performs as an extension of ice arena staff, analyzing all details of the project to achieve the best value. We understand the extensive planning involved in building an ice arena or adding on to the facility.

Our most recent example is the Plymouth Ice Arena, where we are providing construction management services for an expansion. Owned by the City of Plymouth, the ice arena will receive a 7,500-sq.-ft. addition to be used as a training center for hockey players of all levels.

Our team has provided traditional general contracting, design/build partnerships and construction management services to local municipalities for more than 10 years. Headquartered in Minneapolis, with offices in Denver and Phoenix, RJM has more than 150 specialized staff members and an approximate annual construction volume of $200 million. For more information, visit rjmconstruction.com or follow on Twitter at @rjmconstruction.

Contact us

Brian Recker, Senior Vice President


This email address is being protected from spambots. You need JavaScript enabled to view it.

Paul Kolias, Project Executive


This email address is being protected from spambots. You need JavaScript enabled to view it.

Posted by on in Announcements


Coolgas, Inc. was started in 1994 as a distributor of refrigerant gases.  Since our inception 20 years ago we have grown to become one of the largest refrigerant distributors in the United States today.  We pride ourselves with a commitment to put customers first through our Refrigerants Made Simple philosophy.  

Refrigerant Distribution

Coolgas offers a complete selection of refrigerants and cylinder sizes to meet any application or requirement.  We have a national distribution network offering local delivery and pick-up of any size cylinder to help minimize and manage inventories.  Our comprehensive inventory of refrigerants (CFC’s, HCFC’s, HFC’s) includes the most widely used as well as those hard to find refrigerants.

Refrigerant Buyback

Coolgas is also proud to be an EPA approved Refrigerant Reclaimer.  Coolgas pays TOP dollar for CFC’s, HCFC’s and HFC’s.  Coolgas will work with you to accomplish your objectives whether it’s a simple buyback of refrigerant or a complex refrigerant recovery job.  Coolgas pays the most competitive buyback prices and you always get paid fast with

To learn more about Coolgas please contact;

Taylor Ferranti

Manager of Environmental Services

Direct:                   281-259-1528

Mobile:                713-679-8559

Fax:                        281-305-1881

This email address is being protected from spambots. You need JavaScript enabled to view it.


Taylor Ferranti

Manager of Environmental Services


30045 FM 2978

Magnolia, Texas 77354

Direct: 281.259.1528

Mobile: 713.679.8559

Fax: 281.305.1881

This email address is being protected from spambots. You need JavaScript enabled to view it.

Posted by on in News

City of East Bethel



Ice Arena Management Services


2241 221

ST Avenue NE

East Bethel, MN

Release Date: April 1, 2014

Proposal must be received

No Later Than: May 1, 2014 at 10:00 AM

Council Presentation: May 7, 2014






Request for Proposal Notice


Conditions and Stipulations


Scope of Work to be Performed



Background Information



Required Contents of Proposal


Proposal Evaluation








Notice is hereby given that the City of East Bethel will accept Proposals for Ice Arena Management

services until


10:00 AM May 1, 2014.

All Proposals shall be clearly identified as the Ice Arena Management Proposal for the City of East



Eight (8) copies of your Proposal should be forwarded to the City at the following address:

City of East Bethel

Attn: Jack Davis

2241 221

st Avenue NE

East Bethel, MN 55011

Proposals will be evaluated and the successful contractor will be determined and announced at a City

Council meeting on May 7, 2014 at 7:30 p.m. The City reserves the right to reject any or all Proposals,

waive formalities, negotiate terms and conditions, and to select the agent and service options that best

meet the needs of the City and its employees.

During the evaluation process, the City of East Bethel reserves the right, where it may serve the City of

East Bethel’s best interest, to request additional information or clarifications from vendors, or to allow

corrections of errors or omissions. At the discretion of the City of East Bethel, firms submitting proposals

may be requested to make oral presentations as part of the evaluation process.

Inquiries, clarification, or requests for Proposal by electronic mail should be directed by telephone or email

to the following City contact:

Jack Davis

City Administrator




You are invited to submit your Proposal for Ice Arena Management services.

Unless a specific note is made to the contrary in your Proposal or a subsequent contract, we will assume

that your Proposal conforms to the City’s Specifications and an award to you will bind you to comply fully

with all of the following Conditions, Stipulations, and Specifications.

General Conditions and Stipulations


The City reserves the right to accept or reject any or all proposals and to waive formalities and

select the agent(s) that best meet the needs of the city and its employees. The City’s objective is

to select a contractor who will provide the best possible service at the best possible cost while

meeting the Request for Proposal specifications. The City is not obligated to award the contract

based on cost alone.


Contractor that is awarded the business shall submit an action-plan and timetable for assuming

responsibilities to the City within thirty (30) days from when the Council approves the selected



A servicing representative must be available to the City on an on-going basis.


The Contract shall be awarded for a three year period to begin on August 1, 2014 and end on July 31,




The City of East Bethel desires the successful contractor to perform the following services:

The Contractor agrees to furnish management services for management of the

East Bethel Ice Arena and perform the following functions, duties, and obligations


Provide an on-site manager, all necessary operational part time staff and provide worker's

compensation insurance covering all its employees.


Ensure that the manager will be at the Arena full time September 1 through March 31. The

manager will be at the Arena as necessary for the adequate performance of this Agreement April

1 through August 31.


Market, sell, schedule, invoice, and ensure collection of all payments for all ice rental and dry

floor events. All payments will be made directly to the City. Copies of all invoices will be

provided to the City immediately upon preparation by the Contractor. All executed contracts,

insurance paperwork, and payments must be provided to the City at least 10 days before a client

is allowed to enter the Arena.


Provide commercial general liability insurance coverage in the amounts of

$500,000.00 per claim, $1,500,000.00 for any number of claims per occurrence, with the City of

East Bethel named as an additional insured on the policy.


The Contractor will be responsible for all concessions activities, including purchasing

merchandise and supplies. The contractor will pay the City $2,000 to rent the concession area

and equipment.


Market, sell, manage and ensure display of all advertising including interior and exterior signage.

All executed contracts and payments will be forwarded to the City before signage is installed.


Manage the budget for all operations, revenues, and costs.


Prepare an annual budget with assistance from the City. Budget must be prepared and provided

to the City Administrator. The draft document must be provided no later than May 31" of each

year for the following year's operations.


Manage all short term maintenance projects and activities.


Provide guidance and planning to the City for current and planned capital improvements.


Provide, on a monthly basis, a detailed statement to the City that includes all expenses that are to

be reimbursed by the City to the Contractor.


Maintain the interior of the Arena, the ice surface, and the exterior walkways to an agreed upon

accepted standard; all emergency exits must be kept clear of ice and snow.


Secure and protect the artificial turf from the elements in a visually attractive manner when it is

not installed in the arena. When the turf is installed, all protective tarps and lumber will be stored

in a visually attractive manner.


Secure all buildings when not in use. Contractor will be liable for any damages, thefts or costs

resulting from failure to lock the compressor building or from failure to arm the Arena alarm

system when the Arena is unoccupied. Contractor will take full responsibility for the actions of

clients that are allowed unsupervised access to the Arena.


Provide maintenance and mechanical staff on an as-needed basis.


Meet monthly, or as required, with City staff to discuss and resolve any issues.


Maintain a website that is updated weekly and approved by the City for the purpose of displaying

information pertinent to the operation and activity calendar of the facility.



Provide a phone message response policy that ensures that all voice messages will be given a

reply within 12 hours.


Provide a cleaning schedule for the lobby, rest rooms and common areas that ensures the

cleanliness and the positive appearance of the facility


Indicate the number of part-time employees to be utilized and require that they be identified as

employees of the contractor when on duty.


Provide an outline proposal for maximizing the sale of both prime and non-prime ice time,

advertisement sales or other revenue generators



The City will be responsible for the following:


Maintain the building exterior and the property grounds including snow plowing the parking areas

and mowing the grassy areas adjacent to the facility.


Finance capital improvements necessary to ensure continued, uninterrupted operation of the

Arena for all user groups.


Provide space in the City newsletter for Arena advertising.


Maintain insurance coverage at the statutory limits for property, boiler machinery, business

interruption, and commercial general liability.


Assist the Contractor with preparation of an annual operating budget.


Pay all necessary Arena operating expenses. Approved expenses paid by the Contractor will be

reimbursed on a monthly basis upon receipt of the detailed monthly statement from the





The City of East Bethel, at the northern edge of the Minneapolis-St. Paul metropolitan area is a

developing Statutory City with a current population over 11,000. The form of government is

Council/Administrator. East Bethel is governed by a City Council composed of a Mayor and four Council

Members. East Bethel has approximately 19 benefit eligible employees.

The City is located at:

City of East Bethel

2241 221

st Avenue NE

East Bethel, MN 55011

The City Ice Arena is located at:

City of East Bethel

20675 HWY 65

East Bethel, MN 55011



It is the policy of the City to employ a consistent practice for selecting and retaining

professional services. Contracts for professional services shall be for three (3)

years, subject to termination for cause or for the convenience of the City.







The purpose of the Proposal is to demonstrate the qualifications, service level, cost for services,

competence and capacity of the firms seeking to become an agent of record for the City of East Bethel.

The proposal should address all the points outlined here as required.

A. Firm History and Experience:

1. Brief history of firm including size and any specialty areas.

2. Background company data, including financial references.

3. Particular expertise or involvement in Ice Arena Management.

4. Municipality experience.

B. Qualifications:

1. Description of service philosophy.

2. Conceptual program structure and pricing.

3. An introduction of the account team, by name with specific roles, qualifications and experience,

and distribution of responsibilities including support capabilities.

4. Action-plan and timetable for assuming responsibilities as well as future design/cost containment


5. Detail of services that will be provided to the City.

6. Indicate current responsibilities of person designated to serve as lead contact for the City.

D. References:

1. Provide the contact names and telephone numbers of three (3) clients in the State of

Minnesota with whom you have had a working relationship, as a reference for the City.

Include the number of participants for each group.

E. Conflict of Interest:

1. Disclose any conflicts or perceived conflicts of interest.

2. Identify what procedures your firm utilizes to identify and resolve conflicts of interest.


F. Previous engagements with the City of East Bethel:

1. List of previous engagements with the City of East Bethel.

2. Describe what lead to the end of the engagement.

G. Proposed Fee for Services:

1. Explanation of compensation plans for your firm under this proposal including all services to

be included in that fee.

2. The proposal should contain the proposed fee for services in either a fixed dollar amount or

as a percentage of premiums paid for coverage. Fees are to be maintained at the proposed

level unless approval is given by the City Council for a change in the fee structure or level.

3. List any additional service options as well as the fee structure involved.

4. Indicate any alternate billing arrangements you would be willing to consider and under what

circumstances they would be most appropriate.

H. Copies of the following items shall be furnished with the submittal:

1. Errors and omissions coverage.

2. Business license.

3. Statement of compliance with federal and state laws.

4. Description of the firm’s view of their responsibilities to the City in the provision of benefits

brokerage services.



A. Criteria

The City will evaluate proposals based on the needs of the City. The following criteria will be used in

evaluating each of the Agent/Broker responses:

1. Compliance with specifications.

2. Ability to provide strong administrative support and communication to City and all relevant


3. Cost.

4. Experience and Qualifications.

B. Review of Proposals

City staff will evaluate the proposals based upon the factors listed above and make a

recommendation to the City Council.

The successful candidate will be required to enter into a written agreement with the City of East

Bethel that will include service agreements and compensation for all coverage’s. This agreement will

last for a period of (3) three years and will contain a review process and termination provisions. The

proposed contract will be negotiated to establish incentives for the sale of advertisements and nonprime

ice time.

The City of East Bethel reserves the right to retain all proposals submitted and use any idea in a

proposal regardless of whether that proposal is selected.

The City will choose the proposal(s) that best fits its needs. The City is not obligated to award the

contract based on cost alone nor is the City obligated to award only one agent of record.


Posted by on in Announcements

R-22 Refrigerant Meetings Held

In light of information being discussed regarding the future of R22 and its impact on ice arenas MIAMA hosted three regional meetings to help educate members about the future of R22 and other refrigerant options. The meetings were held Mankato, South St. Paul and Virginia over a three day period and featured experts in the refrigeration field presenting educational material and offering an open forum for questions and answers.

There were about 125 members who attended the various sites. The largest group attended the meeting at Wakota Arena in South St. Paul.

The meetings were very informative and at the meeting in South St. Paul the group heard from a State Senator Metzen encouraging member facilities to contact their legislature to gain their support in lobbying for grant monies to help offset potential large capital investment in changing over.

The group also heard information about the future of R22 and its production phase out. There is encouraging news to help with the time line and recycling R22 is and will be available for quite some time.

For many the meeting helped gather information and create a planning process for replacement especially for older facilities whose impact will be great after using a direct R22 based refrigeration system.

The groups were very engaged and asked a lot of questions. They were very curious to all the types of refrigerants that can be used.

The message for MIAMA was to provide an opportunity for all communities that have ice arenas to become aware of the R-22 refrigerant issue that our industry will be facing in 2020 and going forward. 

This forum provided members an opportunity to be educated and formulate a plan for how your facility and decision makers will tackle this issue.

MIAMA would like to thank Scott Ward, Stevens Engineering, Mark Rasmussen, Apex Arena Solutions, John Evans, Hockey Enthusiast and former lobbyist, Jared Larson and staff from Mankato, John Bachman and Staff from Virginia, Jayson Dwelle and staff from S. St. Paul for hosting the workshop.